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Macy's Vendor Direct Fulfillment (VDF) EDI Integration

Published:

October 5, 2026

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Updated:

October 6, 2026

What is Macy's Vendor Direct Fulfillment (VDF) EDI?

Vendor Direct Fulfillment (VDF) is Macy’s drop-ship program — Macy’s sells a product online and the supplier ships it directly to the customer under the Macy’s name. It runs through CommerceHub on its own connection, separate from Macy’s Retail, and depends on an accurate inventory feed.

Tech85 Owl - Bright

Vendor Direct Fulfillment is Macy’s drop-ship program. Macy’s sells your product online, and you ship it straight to the customer under the Macy’s name. We’ve supported VDF suppliers for years. VDF runs through CommerceHub on its own connection, separate from Macy’s Retail, and Tech85 manages every part of it, from the inventory feed to the final invoice.

Ensure compliance, efficiency, and growth by connecting with Macy's Vendor Direct Fulfillment (VDF) through Tech85’s custom-fit EDI solutions.

Talk to our Macy's Vendor Direct Fulfillment (VDF) EDI team

Your privacy is important to us and your information will be kept confidential. See our Privacy Policy for more details.

HOW IT WORKS

Your Macy's Vendor Direct Fulfillment (VDF) EDI connection, explained

Supported documents

DocumentDirectionPurpose
846 Inventory AdviceTo Macy’sThe inventory Macy’s sells online
850 Purchase OrderFrom Macy’sCustomer orders
860 Cancellation RequestFrom Macy’sOrder cancellations from Macy’s
856 Ship ConfirmationTo Macy’sShipment and tracking for each order
810 InvoiceTo Macy’sInvoices for shipped orders
997 Functional AcknowledgmentBothConfirms every transmission was received

What we handle for you

  • An inventory feed that keeps orders coming. Macy’s only sells what it can see. We automate the inventory feed from your system, so your products stay available and Macy’s doesn’t oversell.
  • Cancellations handled before they ship. When Macy’s cancels an order, we get the request into your system right away, so it doesn’t go out the door.
  • Macy’s branded packing slips. VDF orders ship with a Macy’s branded packing slip, not a retail carton label. We produce it to Macy’s VDF packing slip specification.
  • Ship confirmations and invoices. Every shipment is confirmed with tracking and invoiced automatically, so orders close cleanly and payment follows.
  • Built to Macy’s VDF program guide. We follow Macy’s VDF vendor guide and supplier test plan, so certification goes smoothly.

Some suppliers also stock Macy’s own direct-to-consumer fulfillment centers (Macy’s Customer Fulfillment) — a separate Macy’s connection with its own orders, ship notices, invoices, inventory, and GS1-128 labels, which we support alongside VDF.

How it works

  1. Confirm your program. You ship Macy’s online orders directly to customers.
  2. We configure your connection through CommerceHub.
  3. We test, starting with the inventory feed, then an order through confirmation and invoice.
  4. You go live. Orders flow in as Macy’s sells your products, and confirmations flow back automatically.

Technical notes

VDF runs through CommerceHub with its own identifiers and doesn’t share a connection with Macy’s Retail. Suppliers on both programs need both connections.

Frequently asked questions

Tech85

How long does it take to become EDI-compliant with a new retailer?
Most Tech85 clients complete EDI onboarding and testing in 6–8 days, compared to the 6–8 weeks common with legacy EDI providers — because setup is handled by our team, not left to you to configure alone.
What if I'm already compliant but want to switch providers?
Tech85 maps your existing trading partner connection during onboarding, so there’s no gap in order processing and no need to renegotiate your relationship with the retailer.

Macy's Vendor Direct Fulfillment (VDF)

What EDI documents does Macy’s VDF require?
The 846 inventory advice, 850 purchase order, 860 cancellation request, 856 ship confirmation, 810 invoice, and 997 functional acknowledgment.
What labeling does Macy’s VDF require?
No carton label — VDF orders ship with a Macy’s branded packing slip, produced to Macy’s VDF packing slip specification.
How are Macy’s VDF cancellations handled?
When Macy’s cancels an order, the cancellation request reaches your system right away, before the order ships.
Is Macy’s VDF the same as Macy’s Customer Fulfillment?
No. Some suppliers also stock Macy’s own direct-to-consumer fulfillment centers, which is a separate Macy’s connection with its own orders, ship notices, invoices, inventory, and GS1-128 labels. Tech85 supports it alongside VDF where applicable.

Shipping Macy’s online orders?

Macy’s VDF is already built on our platform. Tell us about your VDF program, and we’ll show you what it takes to get connected.

Talk to an EDI expert →

Why Tech85

Supply chain solutions built the way you work

Your process, automated

We build around your processes, not the other way around. Our technology doesn’t change your workflows — apart from making them more efficient.

100% human support

We’re here whenever you need someone who knows your business. After all, there’s a reason clients describe our responsiveness as “incredible”.

300+ trading partners

Start trading with one of our 300+ retail partners in days, not months — and stay fully compliant throughout the process.

35+ years of results

Our customers eliminate millions in compliance fines, scale operations without adding overhead, and save countless hours of manual work.

Get Started Today

Zero-disruption EDI for Macy's Vendor Direct Fulfillment (VDF) suppliers

Choosing Tech85 means getting more than just an EDI provider — we become your partner in Macy's Vendor Direct Fulfillment (VDF) trading. Our custom-fit solutions are built around your workflows, keep you compliant as requirements change, and scale with your order volume.

  • Automate order processing, eliminate data entry errors, and free up your team’s time for higher-value tasks.
  • Macy's Vendor Direct Fulfillment (VDF) compliance rules change, but our specialists ensure you’re always in sync and chargeback-free.
  • Whether you’re handling 100 or 100,000 orders, our system grows with your business — helping you expand without costly disruptions.
    • Talk to an EDI expert →
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